Internal Reporting Procedure

Last updated: May 8, 2026

Internal Whistleblowing Procedure

Our Commitment to Integrity

At the MTA Group, we operate with transparency and accountability. To ensure compliance with applicable laws and regulations, we have implemented a comprehensive whistleblowing procedure under the Law on the Protection of Whistleblowers of June 14, 2024.

What Can Be Reported

Our procedure allows colleagues, contractors, and external parties to report any irregularities that may affect the MTA Group's business operations or constitute a breach of applicable laws and regulations.

Protection & Confidentiality

Full Confidentiality: All reports are handled with the utmost discretion and privacy.

No Retaliation: We guarantee protection against any form of retaliation against those making reports in good faith.

Fair Process: Every report is thoroughly investigated following established protocols.

How to Make a Report

Documentation: Review the complete terms and conditions governing the reporting process.

Anonymous Reporting: Submit your report through our secure online form.

Direct Contact: For non-anonymous inquiries, reach out to our compliance team directly.

Reporting Guidelines

When submitting a report, please provide as much specific and factual information as possible to help us conduct a thorough investigation.

What to Include

  • Detailed description: Clear account of the incident or concern
  • Timeline: When the incident occurred (dates, times, frequency)
  • Location: Where the incident took place (department, project, etc.)
  • People involved: Names and roles of individuals mentioned
  • Evidence: Any supporting documents, emails, or other evidence

Report Categories

  • Financial irregularities: Fraud, embezzlement, accounting violations
  • Compliance breaches: Regulatory violations, legal non-compliance
  • Ethical concerns: Conflicts of interest, corruption, bribery
  • Workplace issues: Harassment, discrimination, safety violations
  • Data protection: Privacy breaches, improper data handling

Investigation Process

All reports are promptly and thoroughly investigated by our designated compliance team. The investigation process includes:

  • Initial assessment: Review of the report's credibility and severity
  • Evidence gathering: Collection of relevant documentation and testimonies
  • Analysis: Evaluation of findings against policies and regulations
  • Resolution: Implementation of appropriate corrective actions
  • Follow-up: Monitoring to ensure issues are fully resolved

Contact Information

Compliance Email: [email protected]

Reporting Form: Secure Online Form

Full Regulations: Download Complete Guidelines

Mail: MTA Digital sp. z o.o., ul. Bolesława Prusa 6/3, 60-819 Poznań, Poland